terms and conditions

General Rules:


Who Is Eligible:

  1. Docademia Short Documentary Challenge (“Challenge”) is FREE and open to all individuals or groups (“Participants”) across the globe. Docademia especially encourages Participants from the Global South (i.e. Africa, Central and Latin America, and most of Asia), to participate in this competition and present alternative images. Participants are required to sign Docademia’s standard License Agreement (“Agreement”). Participants are referred to as Licensor(s) in the Agreement.  Capitalized terms not defined herein shall have the meaning given to them in the Agreement.


Who Is NOT Eligible:

The following individuals and groups are not eligible:

  1. Organizers of the Challenge who are involved in the administration, development, fulfillment, and execution of this competition (from now on will be called, "Challenge Parties").
  2. Employees, members of Juries ("Juries"), volunteers, Docademia founders and their dependents.
  3. Governmental organizations and state officials of any country.
  4. Political groups and parties with a partisan agenda.
  5. Religious missionary groups and individuals who promote a specific faith.
  6. Representatives of military or militia organizations.


Rules of Submission:

  1. By submitting a Documentary to Docademia Challenge (“Submission”), each Participant warrants and represents the Participant owns all intellectual property and commercial rights to their Submission, including, without limitation, all copyright rights and the rights to any video or digital recording, and all rights for the performance contained in each Submission. For clarity, the term “Submission” as used herein and the term “Work” as used in the Agreement are intended to be interchangeable, and it is understood and agreed by the Parties that these terms refer to the underlying work of art, in particular, films and motion pictures submitted to Docademia by Participants for purposes herein defined and subject to the Agreement.

  2. Each Participant further warrants and represents the Participant has obtained written permission from each person who appears in the Submission to grant the rights to the competition (“Competition”) parties described in these Official Rules (“Competition Parties”), and will submit copies of such permissions to the Competition Parties. By submitting a Submission, Participant agrees to the terms herein as well as those contained in the Agreement.
  1. If any group of individuals elect to collaborate on a Submission, they are required to designate one (1) person as representative of the group to enter the Challenge, agree to these Official Rules, sign these Terms and Conditions as well as Docademia’s Agreement and accept the award on behalf of the group if and when such an award is granted to that Participant.


Selection Process:

  1. Submissions will be judged by a committee of academics. The committee of judges (“Juries”) will evaluate each eligible Submission based on the following criteria (“Criteria”): Educational (45%), Creativity (35%), Technical Merit (20%).

  2. In the event of a tie, the tie will be broken based on the highest score in the Criteria, continuing thereafter to each Criteria in order, as needed to break the tie. Participants agree Docademia has the sole right and discretion to decide all matters and disputes arising from this Competition, and that all decisions of Docademia are final and binding on the Parties.


Awards and Royalty Fees:

  1. Docademia will select the top three awardees based on the Criteria in Docademia’s discretion and judgment (each an “Awardee”) and each awardee will receive the following cash award(s): (i) the first Awardee will receive $1,000.00; (ii) the second Awardee will receive $500.00 and (iii) the third Awardee will receive $250.00.
  2. In addition to the top three Awardees, Docademia selects a few numbers of Submissions (“Selectees”) to receive 60% royalty fee (“Royalty Fee”) for each sold copy of each Submission during the first 12 months of the selection, subject to the licensing terms included in the Agreement.


Awardees and Selectees:

  1. Awardees and Selectees will be announced on the Docademia website, and will be notified via email.
  2. Awardees and Selectees who receive the Royalty Fee will make themselves available for Q&A sessions upon the request of faculties, who have purchased the selected film via Docademia’s website.


Limitations of Liability and Release:

  1. No liability or responsibility is assumed by Docademia or the Challenge Parties resulting from any user's participation in or attempt to participate in the Competition or ability or inability to upload or download any information in connection with participating in the Challenge. No responsibility or liability is assumed by Docademia or the Challenge Parties for technical problems or technical malfunction arising in connection with any of the following occurrences which may affect the operation of the Challenge: hardware or software errors; faulty computer, telephone, cable, satellite, network, electronic, wireless or Internet connectivity or other online communication problems; errors or limitations of any Internet service providers, servers, hosts or providers; garbled, jumbled or faulty data transmissions; failure of any email transmissions to be sent or received; lost, late, delayed or intercepted email transmissions; inaccessibility of the Website in whole or in part for any reason; traffic congestion on the Internet or the Website; unauthorized human or non-human intervention of the operation of the Challenge, including without limitation, unauthorized tampering, hacking, theft, virus, bugs, worms; or destruction of any aspect of the Challenge, or loss, miscount, misdirection, inaccessibility or unavailability of an email account used in connection with the Challenge. Docademia and the Challenge Parties are not responsible for any typographical errors in the announcement of awards or these Official Rules, or any inaccurate or incorrect data contained on the Website. Use of Website is at user's own risk. Docademia and the Challenge Parties are not responsible for any personal injury or property damage or losses of any kind which may be sustained to user's or any other person's computer equipment resulting from participation in the Challenge, use of the Website or the download of any information from the website. By participating in the Challenge, Participant agrees to release, indemnify and hold Docademia and the Challenge Parties harmless from any and all claims, damages or liabilities arising from or relating to such Participant’s participation in the Competition.
  1. All costs associated with the production of the Submissions are solely the responsibility of the Participant.


General Conditions:

  1. These terms and conditions are subject to the choice of law and venue provisions in the Agreement.


Filmmaker Rules

The following rules apply to each Participant:

  1. The Docademia Challenge is open to filmmakers from all nations across the world. However, Docademia especially encourages Participants from the Global South (i.e. Africa, Central and Latin America, and most of Asia). Submissions are accepted on a first come, first served basis.

  2. All or any part of the Submissions for the Competition MUST be original and watermarked by the Participants. This includes, but is not limited to scriptwriting, cinematography, graphics, and sound design.

  3. The finished Submission must be a maximum of 60 minutes in duration-not including credits.


Your Work

  1. For each competition, the entries' method for delivery will be announced on the corresponding webpage.

  2. If your Work is selected as a Docademia Selectee, you will be requested to submit a high quality / high definition digital copy of your Work following the instructions provided by Vimeo.
  1. To be eligible for the Competition, Submissions must be the original work of the Participant; must not infringe any third party’s rights; must not contain obscene or pornographic material; may not contain defamatory statements about any person, company, organization or entity; may not invade privacy or other rights of any person, company or entity; may not in any other way violate applicable laws and regulations; and may not contain any copyrighted elements (other than as owned by the Participant). Submissions containing prohibited or inappropriate content as determined by Docademia Competition, in its sole discretion, to be inappropriate will be disqualified. Docademia Competition reserves the right to make the final determination as to which Submissions are eligible.
  1. Participants are encouraged to work with a local composer and/or musicians to write and record music for the Work, and licensing the rights to such music according to the terms herein and in the Agreement.

  2. Docademia is under no obligation to return any Submission (media or documents, or other Submission means) to Participants.

  3. The Competition Parties may, in their sole discretion, elect to disqualify Submissions deemed to be inappropriate or otherwise non-compliant with these terms and conditions and/or those in the Agreement.

  4. Participants shall inform Docademia of an intent to withdraw their application by no later than 10 days before the closing day. If a Participant fails to inform Docademia in a timely manner, he or she will lose the right to participate in the next two consecutive Challenges.

  5. All certified Works, or as otherwise may be referred to as “Docademia Competition Films”, are eligible for judging. A panel of Judges will select Docademia Competition finalists for whom awards will be selected.
  1. Submissions by all Selectees will be chosen to distribute and screen in academic venues (i.e colleges, universities, conferences, etc.). All selected  films Selectees) will enter a non-exclusive licensing agreement with Docademia.

  2. All Submissions produced in languages other than English MUST provide English subtitles for all the texts and conversations in the Work, and at Docademia’s request, also for the lyrics in any music incorporated in the Work.

  3. Submissions will be made available on the Docademia.com digital library. Exclusive licensing agreement with Docademia will be expired on the 12th month after distribution date of the film.

  4. To be certified as a Work or as otherwise considered by Docademia as an “Official Docademia Competition Film,” each Participant’s  Work must follow all rules, terms and conditions herein, as well as those in the Agreement.

  5. Docademia may add to or amend these rules at any time prior to the beginning of the Competition.